Information Technology Bureau
The purpose of the Information Management Bureau is to provide centralized support to DFA with all hardware, software, printing and networking needs. The Bureau’s functions include, but are not limited to the following:
- Supports and maintains DFA’s desktops and applications.
- Supports and maintains DFA’s Physical and Virtual Server Network.
- Supports and maintains DFA’s LAN (wired and wireless) and WAN hardware and software.
- Implements and monitors DFA’s computer security policies.
- Supports and maintains DFA’s Document Imaging Repository and Retrieval system.
- Responsible for the central printing support for disbursement of cash to all DFA vouchering agencies and state employees.
- Responsible for DFA’s data backups for disaster recovery.
- Responsible for maintaining and updating DFA’s website.
- Maintains, supports, develops LGD’s oracle database applications and the Local Goverment Budget Management System (LGBMS) wihich are used to support local governments with capital projects, capital improvement plans, budgets and property tax.
- Supports the SHARE PeopleSoft Financial Application:
- Password Reset – SHARE HCM & Financials Users
- Process Management – review all SHARE Financial related processes throughout the day and work with DoIT in the event a process fails or becomes unstable.
- Training/documentation – provide training and documentation to State Agencies related to the SHARE Financial Process (PO, REQ, Voucher, General Ledger, queries, etc.).
- Audit – locate and correct errors in all forms of financial documentation (PO, REQ, Voucher, General Ledger, etc.).
- Query Writing – creating custom reports that extract data required by agencies for audit and other research related projects.
- Chartfield Maintenance - create, update and delete chart fields and accounts used by State Agencies
- Testing / Development / Implementation – work with DoIT to test, development and implement new procedures and modules within SHARE Financial to improve performance and the Help Desk’s own self-reliance.
- Support – work with and help State Wide Financial Reporting and Accountability Bureau with request to provide information for the CAFR and SW CAP (and various State Agencies and Special Project Groups) HYPERION APPLICATION.
- Upload – upload new budgets, budget adjustments, journal entries, OPR’s, etc., for all State Agencies once approved by FCD.